ࡱ> ;=:'` bjbj{P{P 7&::%xxx8^&4"&&&&&&&'h)&&&|&&a @6x|-&.&0^&5,**a*a >/,[$ &&X^&DT $T   GENERAL SERVICES ADMINISTRATION Washington, DC 20405 January 25, 2010 Bet365 BULLETIN FMR B-25 Property Obtained through the Use of Charge Cards TO: Heads of Federal agencies SUBJECT: Property Obtained through the Use of Charge Cards 1. What is the purpose of this bulletin? This bulletin provides guidance to all agencies acquiring property using the government charge card. 2. When does the bulletin expire? This bulletin remains in effect until cancelled. 3. What is the background? Although charge cards provide a great benefit in streamlining procurement of needed items, the property obtained in this way presents special management and accountability challenges to agencies. Appendix B of OMB Circular A-123 prescribes policies and procedures to agencies regarding how to maintain internal controls that reduce the risk of fraud, waste, and error in Government charge card programs. As provided in Appendix B of OMB Circular A-123, agencies must have reasonable, effective internal controls so that this property can be accounted for and to ensure property is limited to use for official purposes. The OMB Open Government Directive instructs agencies to take specific actions to implement the principles of transparency, participation and collaboration. Agencies are accountable for the quality and objectivity of internal controls over the spending information. Agencies must make certain that information conforms to OMB guidance on information quality. 4. What must I do as a result of this bulletin? Each agency must incorporate policies and procedures to ensure effective management and accountability of property acquired through the use of a Government charge card. At a minimum, agencies must develop policies covering: (a) The determination of threshold values for accountable property taking into account the risk of data or sensitive information on electronic items, and the needs of the agency. (b) The development of procedures for identifying and managing property above and below the agency accountability and control thresholds, including: (1) Procedures for the charge card holder to notify the recipient and the property management organization when the order has been placed and when the agency has been charged for the property. (2) Procedures covering situations where property acquired by the charge card is delivered directly to the end-user or a remote location rather than a central receiving facility. (3) Procedures for adding these items to the property management and financial management systems at the cost charged to the Government (acquisition cost). Such transactions should be documented and recorded so as to facilitate review and audit. (4) Procedures for employees using Government property to notify the agency property management organization if property meeting agency accountability criteria is found without identifying markings as required by the agency. As with property purchased through other methods, agencies must develop policies and procedures that document receipt of property; which organization is assigned responsibility for the property; how to ensure accountability is maintained for property obtained under emergency or urgent procedures; and what to do when property is missing, stolen or damaged. In accordance with the Open Government Directive, agencies must make certain that information conforms to OMB guidance on information quality. 5. Whom should I contact for further information? Further information regarding this Bulletin may be obtained by sending an e-mail message to: robert.holcombe@gsa.gov /s/ Michael J. Robertson Associate Administrator Office of Governmentwide Policy Chief Acquisition Officer     PAGE  PAGE 2 7>?AEG\^_hpy  J  ^ f z { K k  ! % / 0 G O a b c p䮪h-h{h7P h8*Rhh8*R hG7hh h >*h^xh >* h&`h h4$^h_h2BNh;hJh{Zh3f-h A!7HI_ b c  7$8$H$gd7P$a$gd h^hgd $a$gd $a$gd gd  t+-0FK '0CDmz$%hFHOz{|Ž h >*h^xh >* h3Uh h8*Rh3f-hdu)h{h_hhDh_<hh-hch)h H,-{|'(,-BC[{gd 7$8$H$gd gd 7$8$H$gd 7$8$H$^gdc 7$8$H$^gd 7$8$H$gd7P%&'(+-47ABCzŽhS0JmHnHuh2BN h2BN0Jjh2BN0JUhGjhGUh h&xh hZhh&xhkh >* h_h h8*RhDh h^xh >*( &`#$gd 5 01h:p / =!"#$% @@@ NormalCJ_HaJmH sH tH DA@D Default Paragraph FontRiR  Table Normal4 l4a (k(No List^O^ Default 7$8$H$)B*CJPJ_HaJmH nHphsH tH4 @4  Footer  !.)@.  Page NumberFV@!F _rsFollowedHyperlink >*B* phH@2H - Balloon TextCJOJQJ^JaJ&!7HI_bc,- { | '(,-BC[{00000000000000000000000000000000000000000000000@0@0@0@0@01@0@0@0@0@0 00!7HI_bc,- { | '(,-BC[{00000000000000000000000000000000000000000000000000000000000C0000@0@000 $$$'    '!!8@0(  B S  ??4#@ Ay B$z !!-1+/669*urn:schemas-microsoft-com:office:smarttagsplace8*urn:schemas-microsoft-com:office:smarttagsCity>*urn:schemas-microsoft-com:office:smarttags PostalCode9*urn:schemas-microsoft-com:office:smarttagsState AAAA7>?AEGI\^b z | -z{׼{3׼{  (Iw\i<B$EKP2Dfmh~"S$~- l;NAe6-ADLJ&>8>I>O4?@N@5qAs/B C.C#1CD]Ca_CD@D*DdD3E5EOeE qEWF7GOG HH7I4JkK1K}EKaK LfL|L#fL.hLMFM_UM%N85N2BN!sNOb P^PYdPvpPQQ%QMLQ(R8*R\RnR|S-TUUZmU!V$GV ZVhcXgXJ~XXY>Y bYOZK^Z\#\[\4$^*^uM^T^=_5_ O_\Z_?j_Y`> \."+&=kHTu('qs HWdPePC^Ugsu|&;p\l UQf%I)7ZT^gJT[b~ <[kr+o%O_sBCyGnw{Ztzz9dJ%+k?)0RPn_aS{2vsF.Deb7(o # /Gg/tQ|/YoPq}@%69FGo&q)=xU} yz);x`u 6 CVn%scjlFg3<$w`%84_]\Z-n6t7+IYdowz(*@YaH*.,1Table*WordDocument7&SummaryInformation(*DocumentSummaryInformation82CompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q